Sr. Executive Assistant (Contract)

This role is a contract assignment at Palo Alto Networks. Contractors will not be employed by Palo Alto Networks but through our trusted staffing partner, Magnit Global.

Palo Alto Networks is looking for a Sr. Executive Assistant (Contractor) who can provide high-level, comprehensive administrative support to multiple Executives. In addition, they will have the presence, sense of urgency and superb organizational skills to work with other EAs. Due to the nature of this role, this individual is expected to engage with senior executives, on a global basis, both inside and outside of Palo Alto Networks. The ideal candidate possesses not only deep experience in administrative support but also pays the highest attention to detail and can anticipate the needs of an in-demand executive. They have a passion for helping others with a flexible, get it done attitude.

• Location - Santa Clara, CA (Hybrid - 3X a week working from office)
• Duration - 2 months
   

Your Impact

• Provide sophisticated calendar management with appropriate attention to detail, and prioritize inquiries and requests while troubleshooting conflicts - make judgments and recommendations to ensure smooth day-to-day engagements
• Conserve the Executive’s time by reading, researching, collecting and analyzing information as needed, in advance
• Anticipates and initiates actions regarding support, coordination, and administrative management which require in-depth knowledge of Palo Alto Networks' organization and operating policies, and keen insight into internal and external stakeholders and relationships
• Coordinate and be present at most meetings, special events such as off-sites, celebrations, and team-building activities
• Expert in coordinating all travel arrangements and itineraries
• Expert in managing and reconciling expense reports and purchase requisitions
• Coordinate and manage content collection and contribution for weekly updates, presentations, meetings, and communications
• Work requires interpretation and resolution of highly varied situations and multi-dimensional problems that are often longer-term in nature
• Manage multiple projects that are highly critical and visible in nature
• Ability to function well in a high-paced environment; performs additional duties as assigned by executive
• Be responsive to emails/texts/IM/phone calls, with outside normal business hours
• Use discretion, confidentiality, and good judgment to handle Senior level matters
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment
• Work closely with the executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately

Skills

• 5+ years of experience working at an Executive Assistant level supporting SVP & C - level leadership
• Exhibits confidence, composure and professionalism in a fast-paced environment
• Demonstrates strong organizational and multi-tasking skills with the ability to prioritize tasks
• Expert knowledge of Google Suite applications a plus
• Team player with a positive attitude
• Ability to work independently and proactively
• Outstanding attention to detail and dedication to faultless execution on tasks along with an eye for the smallest details and their impact on the larger vision
• Expert coordinating commercial, domestic and international travel
• Background in senior level support with capacity to navigate, digest, and make decisions effectively
• Experience working with Executives and important customers and partners
• Strong business sense and can decipher priorities and make excellent judgment calls when needed
• Dedication to excellence - perform duties at the highest level possible on a consistent temperament to work with sensitive information
• Service focus - dedicated to meeting the expectations of the supporting leader/s
• Comfortable working across many different time zones
• Proactive approach to recognizing needs, anticipating issues, and solving problems
• Ability to think creatively, function independently and work proactively in a fast-paced environment
• Handle complexity and demands with a sense of urgency, drive and passion
• Experience exercising discretion and confidentiality with sensitive company information
• Maintain open communication with the broader cross functional organization and peer assistants to share best practices and build a strong network
• Business sense - has a strong business sense and can decipher priorities and make sound judgment
• Commitment to excellence - perform duties at the highest level possible on a consistent basis

Education:

• B.S./B.A degree or equivalent experience or equivalent military experience nice to have.

Compensation

The compensation offered for this position will depend on qualifications, experience, and work location. For candidates who receive an offer,this is the pay range that Magnit (the staffing agency) reasonably expects to pay for this position: $45/hour to $50/hour. Please note that the compensation information in this posting reflects the hourly wage only and does not include benefits. Magnit offers Medical, Dental, Vision and 401K.

Information about Palo Alto Networks

At Palo Alto Networks®, everything starts and ends with our mission:

Being the cybersecurity partner of choice, protecting our digital way of life.

We have the vision of a world where each day is safer and more secure than the one before. These aren’t easy goals to accomplish — but we’re not here for easy. We’re here for better. We are a company built on the foundation of challenging and disrupting the way things are done, and we’re looking for innovators who are as committed to shaping the future of cybersecurity as we are.